The AYJ School Council is a volunteer group of parents, students, teachers and community members. The main role is to provide a means of direct communication between the parents, the local community and the school. The school council also provides parents with a wider insight into major policy issues in education. Through the school council, parents also assist with certain non-core or social activities at the school.

For more info about AYJ School Council, please send an email to [email protected].

• Facilitating open communication with the administration and school staff.
• Sharing information items and status updates from the Ottawa-Carleton District School Board OCDSB.
• Sharing information items from the Ottawa-Carleton Assembly of School Councils OCASC.
• Facilitating information sessions for School Council attendees

Elections of 2022-2023 School Council Members

Dear Parents, Guardians and members of the community,

Welcome to the A.Y. Jackson School Council. The AYJ School Council is a volunteer group of parents, guardians, students, teachers and community members. Our main role is to provide a means of direct communication between parents & guardians, the local community and the school. The school council also provides parents with a wider insight into major policy issues in education and is a place where attendees can ask questions or bring concerns to the attention of the council. Through the school council, parents can also assist with certain non-core or social activities at the school.

The AYJ school council is very different from the Elementary school model as we are more informative in nature and support the activities of the students. We also host guest speakers at our meetings based on the interests of the council, parents/guardians and other attendees.

Anyone can attend school council meetings as non-voting members. But for certain activities that require leadership and/or decisions, elections are held every Fall in order to elect voting members of the council. From this group of elected members, executive positions in the council are filled.

As per Ontario policy, School Council elections must be held annually within the first 30 calendar days of the first day of the school year, and the first meeting must be held within the first 35 calendar days of the first day of the school year but following the election.

We encourage you to consider taking an active part this year in the AYJ School Council by nominating someone or yourself for election to the School Council. We also encourage you to consider participating more fully by seeking an executive position to assist us in our activities.

The current list of executive positions on the AYJ School Council to be filled by parents/guardians are as follows:

• Chair/Co-Chair

  • Works with the principal to arranges meetings, prepares agendas, and chairs meetings

  • Ensures that meeting minutes are recorded

  • Communicates with the school principal and the community on behalf of the school council

• Secretary

  • Records the minutes of each school council meeting

  • Distributes minutes to parents/attendees and school office staff to get them posted on the school’s website

• Treasurer

  • Works with the principal to account for use of any School Council funds in keeping with Board and Provincial guidelines

  • Prepares and presents a financial report at school council meeting, if information is required

• Communications/Social Media Coordinator

  • Communicates with parents and community to keep them up-to-date with relevant information

  • Manages AYJ School Council social media accounts. Current active platforms are: Facebook page

• OCASC Meeting Representative

  • Attends monthly OCASC meetings, representing AYJ School Council

  • Reports back any information from OCASC meetings

  • Ottawa Carleton Assembly of School Councils (an inter-council where all school councils meet to share ideas): https://ocasc.ca/

• Trustee Meeting Representative

  • Attends monthly trustee board meetings, representing AYJ School Council

  • Reports back any information from trustee board meetings

  • Trustee Meetings: https://ocdsb.ca/board/board_meetings

• Parent Involvement Committee (PIC) Representative

  • Attends PIC meetings (usually 6 per school year), representing AYJ School Council

  • Reports back any information from PIC meetings

  • PIC is an OCDSB facilitated committee of parents, to support, encourage and enhance parent engagement to improve student achievement and well-being. It provides another opportunity for parents to bring their concerns and ideas forward: https://ocdsb.ca/about_us/enrolment_data/parent_involvement/parent_involvement_committee___p_i_c_

• Student Representative

  • A member of the AY Jackson student body

If you would like to nominate someone or yourself, please use one of the nomination forms attached. Nomination forms are to be emailed to: [email protected].

Elections will be held in the first 30 minutes of our upcoming meeting on Tuesday, October 4, 2022.

Our first School Council meeting of the 2022-2023 school year will take place Tuesday, October 4, 2022 in the school library. School Council elections will be held at 6:30 pm followed by the October Council meeting at 7:00 pm. 

Timo Jaakkimainen

Chair, AYJ School Council

School Council Parent Candidate Form.pdf

School Council Parent Self-Nomination Form.pdf